Regional Facility Coordinator

Regional Facility Coordinator

Requirements

• 1-3 years minimum prior relevant experience in hospitality, facility / property management, operations and/or knowledge of commercial real estate, preferred.
• Superior customer service skills and orientation.
• Ability to maintain professionalism at all times under stressful situations.
• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Experience working within Corrigo or other CMMS/Automated Work Order systems.
• Possess strong written, verbal and people skills.
• Strong organizational skills and collaborative style.
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports.

Responsibilities

• Provide general overall Facilities Management services including continuous monitoring of the facility.
• Work with facility manager(s) and/or assistant facility managers to handle routine facility management operations, including but not limited to: procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable.
• Supporting tasks for site events to ensure any assigned tasks for the group or our subcontractors are completed.
• Assist Facility Management Team with tactical planning for the team’s goals and objectives and completion of day to day workload.
• Provide facility specific assistance to the project management team as needed or requested.
• Manage and maintain small facility management tasks as assigned.
• Coordinate/support special events in support of client or JLL Provide support for meetings and conference room reservations as needed and directed.
• Assist with the coordination and scheduling of maintenance activities.
• Provide general overall facility management services including continuous monitoring of office/facility.
• Act as an interface with client, visitors and guests.
• Ensure appropriate follow up with customers.
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal.
• Properly and effectively administer and maintain all security systems.
• Assist with budgetary requests, analysis and reporting.
• Assist with researching, analyzing and reporting budget variances.

Preferred Qualifications

• 1-3 years minimum prior relevant experience in hospitality, facility / property management, operations and/or knowledge of commercial real estate, preferred.