Project Accountant

Project Accountant

Requirements

• 4-5+ years of experience in accounting/finance (A/E or PSF industry experience required)
• Advanced knowledge of software systems, including Deltek Vision/Advantage/Costpoint and Excel (strongly preferred)
• Strong interpersonal skills with the ability to engage different personality types
• Works well in a fast-paced environment with multiple tasks, priorities, and deadlines
• Good written and verbal communication skills
• Must demonstrate a high level of accuracy and consistent work performance

Responsibilities

• Responsible for overall timely and accurate invoicing, including: Review and preparation of draft invoices to distribute to Project Managers (review contracts, consultants, purchase orders, back-up requirements, etc.)
• Meet with PMs to review draft invoices and discuss project status
• Provide unposted labor detail reports to PMs and make necessary transfers
• Review reimbursable and direct expenses billed to projects
• Attend Project Manager meetings (project start-up)
• Maintain budgets (accurate accounting of project costs vs. project billings)
• Responsible for following project close-out guidelines
• Update invoice tracking spreadsheet
• Manage and maintain deferred revenue
• Lead and participate on monthly Project Manager and Project Accountant’s conference call
• Reconciliation of consultant expense accounts
• Reviews subconsultant contracts and completes fee allocation in Deltek Vision
• Track consultant fees against consultant expenses and reimbursables
• Reviews consultant invoice with PM for approval, and enters consultant invoice with correct GL code
• Ensure consultant invoices are processed accurately and timely
• Reconcile consultant revenue accrual/recognition
• Provide consultants and Project Managers with timely updates regarding consultant’s payment status and other consultant fee inquiries
• Review and advise on A/R comments and assist with developing plans to address delinquent collections
• Follow-up with PMs and/or clients regarding open invoices (over 30-days, short payment, and duplicate payment)
• Provide invoice copies to client and/or PMs
• Research payment discrepancies and stay abreast on AR issues
• Conduct monthly audits to ensure project financials are accurately stated in accounting system
• Maintains updated project information in Deltek Vision (compensation and contract)
• Create spreadsheets to track consultants and other billing fees
• Maintain accurate filing system
• Ensure work authorization/contracts are filed in network folder
• Review project pipeline data, and ensure information is accurate and consistent with staffing and revenue plan

Preferred Qualifications

No preferred qualifications provided.