Administrative Assistant
| Company | Cumming Group |
|---|---|
| Location | Alhambra, CA, USA, Los Angeles, CA, USA |
| Salary | $22.79 – $28.88 |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Mid Level, Senior |
Requirements
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively
- Excellent verbal and written communication skills
- Ability to interact professionally with internal and external stakeholders
- Demonstrated ability to build and maintain relationships with customers, vendors, and internal stakeholders
- Meticulous attention to detail with a focus on accuracy and quality in all tasks
- Ability to adapt to changing priorities and work effectively in a dynamic environment
- Alignment with the organization’s values and commitment to fostering a positive work culture
- Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day
Responsibilities
- Track expenditures for contracts
- Assist with preparing contract agreements
- Download state prevailing wage information and assembles it for distribution to contractors
- Maintain log of interactions with contractors as part of contract development work
- Assists with opening of bids for construction contracts
- Schedules live events using Microsoft TEAMS software
- Confirm that insurance certificates submitted by contractors meet County standards
- Prepare reports indicating degree of compliance with safety training
- Set up and take down equipment for hybrid meetings in the conference room
- Schedule meetings for project managers with contractors
- Assist in tracking consultant hours worked
- Generate reports indicating any Job Order Contracting contractors whose insurance has expired
- Any other duties may be required by the Division
- Ability to work a 6:30am-5:15pm schedule Monday through Thursday, with a 45-minute lunch break.
Preferred Qualifications
- Bachelor’s degree in business administration, office management, or related field preferred
- Minimum 3-5 years of experience in senior administrative support role, preferably in a fast-paced office environment
- Prior experience in the construction industry highly preferred