Administrative Assistant

Administrative Assistant

Requirements

• High School diploma or GED and 4 years of relevant experience required
• 6 years of relevant experience and Associate’s Level Degree preferred
• Proficient with Microsoft Office including Word, Excel, Outlook, Teams
• Adept at handling details
• Ability to manage event and complex meeting logistics/scheduling
• Familiarity with Windows operating system
• Experience with Qualtrics (or the technical ability to learn)
• Familiarity and comfort with Zoom
• Excellent written and verbal communication skills
• Organized, proactive, and detail-oriented
• Ability to work synergistically as a part of a team
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

Responsibilities

• Managing individual calendars and scheduling for the Senior Associate Dean for FSA and Assistant Dean for FSA
• Managing event and large meeting scheduling for MarComm senior leadership
• Preparing travel requests and processing reimbursements for FSA leadership and MarComm staff
• Submitting and tracking spending requests across both units
• Assisting with HR-related actions and communications on behalf of the Senior Associate Dean for FSA
• Supporting the MarComm senior leadership team in coordinating HR-related processes
• Ordering and managing office supplies for both units
• Providing general office and program support to the FSA Program Manager and MarComm teams
• Assisting in tracking and monitoring expenses related to the CFAES FSA budget and related activities
• Providing back-up coverage for front desk reception and serving as a general administrative resource across both units as needed
• Creating and developing marketing materials (e.g. print, digital, social media) for programs
• Collaborating with other members of the units to review and update programming and identify new programmatic opportunities
• Creating resources and content for websites
• Helping to manage events
• Creating surveys using Qualtrics for workshop registrations and participant feedback
• Generating and organizing reports from Qualtrics surveys
• Setting up and assigning trainings through BuckeyeLearn and serving as BuckeyeLearn Liaison for CFAES.

Preferred Qualifications

• Experience with Drupal or other open-source content management framework (training will be provided regardless of experience)
• Capabilities in posting and captioning videos
• Experience with Adobe content creation products