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Executive Assistant
| Company | Flock Safety |
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| Location | Miami, FL, USA |
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| Salary | $80000 – $90000 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Junior, Mid Level |
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Requirements
- An exceptional ability to build strong relationships with many types of people in a variety of roles, especially executive leadership and our partners both inside the organization and outside
- Previous experience scheduling meetings/events, travel management and administration work for key executives
- Outstanding ability to proactively solve problems and prioritize time and tasks
- Are trustworthy, reliable, and maintain strict confidentiality
- Past experience being a strategic thought partner to executives with the ability to look forward and help predict the needs of those being assisted
- Ability to adapt and make decisions in a fast-paced, rapidly changing environment
Responsibilities
- Support the VP of Aviation and others as directed by the VP
- Coordinate all travel arrangements and be onsite for specific engagements
- Build relationships with the executives you support as well as their teams and cross-functional stakeholders
- Shadow the executives to understand their preferences, communication style and key contacts
- Drive the agenda for recurring team meetings and ensure updates from members are captured before the meeting
- Become familiar with the executives’ calendars and travel, understand how you can better optimize meetings and the travel experience
- Create templates for common documents, emails and reports to save time and ensure consistency
- Take ownership of specific projects or initiatives
- Collaborate with the executives to establish goals for the next quarter, create an action plan with clear milestones and deadlines
Preferred Qualifications
No preferred qualifications provided.
