Senior Administrative Associate – Cockrell School of Engineering
| Company | University of Texas – Austin |
|---|---|
| Location | Austin, TX, USA |
| Salary | $57000 – $57000 |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Mid Level |
Requirements
- Bachelor’s degree and three years of administrative experience supporting students and staff in higher education.
- Demonstrate the ability to explain complex policies, procedures and facilitate large and small group trainings.
- Must have strong organization skills and ability to maintain high volumes of data.
- Must have the ability to work in a small work team environment and be able to manage multiple simultaneous projects.
- Must have the ability to work both independently and as a member of a team, collaborating across units as needed.
- Demonstrate a strong positive attitude, attention to detail, communication skills, customer service, growth mindset, and problem-solving abilities.
Responsibilities
- Manages finances, oversees purchasing and reimbursements that ranges from 1.5 million to 2 million annually. Financial responsibilities include but are not limited to processing of purchase orders, pro-card management, cash/check deposits, travel authorizations, travel reimbursements, account transfers, vendor setups, and contracts. Supervise student employees.
- Creates, processes, and maintains documents for all travel (including, but not limited to airline tickets, hotels, conference registrations, rental vehicles and charter buses, processing RTAs and all travel reimbursements).
- Provides accounting and travel training for student organization leaders, problem-solving and resource consultations for engineering student organizations.
- Assists in maintaining student organization annual reports and other student organization data including quizzes, donation reports, and training records throughout the semester.
- Acts as CSE student organization’s liaison to outside vendors. Assists reviewing and approving student organization corporate packets.
- Other functions as assigned.
Preferred Qualifications
- Seven years of clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level with a High School Diploma or GED
- More than the required administrative experience, with examples of experience gained.
- Knowledge of UT Austin systems and processes such as DEFINE, procurement procedures, and travel management.
- Experience working with students, faculty, and staff at UT Austin or other higher education institution.
- Ability to work in a fast-paced environment with multiple processes and deadlines.
- Experience with budgeting, accounting and supervising student workers.