Development Coordinator/Office Manager

Development Coordinator/Office Manager

Requirements

• Strong written and verbal communication skills
• Ability to prioritize work and meet deadlines
• Demonstrated strong organizational and excellent critical thinking skills
• High level of attention to detail, with excellent follow-through and proven track record of working independently
• Acts as a cooperative team player, with a focus on creative problem-solving
• Reads and writes English as demonstrated by clear and concise written and verbal communications
• Creates and delivers group presentations on function-related subject matter and writes reports in a clear, concise form
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Project Planner, Loop, One Note)

Responsibilities

• Assists with coordination and administration of proposals from architects, engineering, and environmental consultants as requested
• Assists with completion of budget request forms, including the community description, apartment mix description, parking analysis, timetable, features, expense items, etc.
• Assists in the preparation of Development Community Reports (DCR) and Development Right Updates (DRU), which detail the status of various development deals (e.g., costs, construction status, approvals, monthly highlights, etc.)
• Assists with coordination of amenities and office set-up for new communities, including community signage, brochures, office equipment and fitness equipment
• Assists in the preparation of the investment packages for the Management Investment Committee
• Prepares consultant agreements, change orders, and processes invoices, insurance paperwork and related contractual items
• Prepares some correspondence, reports, meeting minutes, memos and presentations for departmental staff, and maintains databases, spreadsheets and other files
• Provides general administrative support and office administration tasks such as travel arrangements, filing, copying, mail distribution, supply ordering, event planning, and processing expense reports, as needed
• Participates in local and corporate initiatives regarding health, safety, and space concerns
• Processes invoices and oversees NC office budget
• Coordinates with landlord regarding the maintenance and preventive maintenance efforts including the physical aspects of the building
• Maintain and replenish inventory for items required to facilitate events and meetings
• Coordinate vendor services that support the office operations, such as office equipment maintenance, paper/ink, and mailroom supplies
• Check stock to determine inventory levels and anticipate needed supplies
• Ensure facilities meet needs of multiple individual projects and coordinate with IT staff for technological needs
• Monitor facility usage, operations, and equipment maintenance
• Coordinate off-site storage with Iron Mountain
• Distribute mail and packages to associates. Manage outbound mail and packages
• Ensure efforts meet the company’s operational standards and any applicable laws and regulations
• Office errands and mail/package runs

Preferred Qualifications

• 0-1 years in a support role preferred
• Bachelor’s degree preferred