Office Coordinator

Office Coordinator

Requirements

• 2-4 years of administrative experience, startup or tech experience preferred
• You are a proactive, high energy, motivated, reliable, multitasker with a no task is too small attitude that goes above and beyond for your team.
• You are eco conscious and passionate about accelerating the adoption of renewables and decarbonization of our energy infrastructure.
• Available Monday-Friday 8:30am-5:00pm onsite at Mountain View
• Available for overtime as needed for monthly happy hours, board meetings and employee events.

Responsibilities

• Be the backbone of the office! You’ll ensure that our office environment creates an ideal workspace for all of our teams and visitors by promoting a clean and aesthetically pleasing office environment
• Support employee onboarding and offboarding processes in collaboration with the People and IT teams (1st day coordination, workspace setup, etc), as well as partner with HR to maintain office policies and procedures
• Be responsible for calendar management of all department conference rooms and ensure that all conference rooms are organized, available, and cleaned after each meeting
• Perform general office duties, as required, including sorting and delivering mail, perform outgoing shipping, and assist internal clients with logistics needs
• Manage inventory of office supplies and maintain the kitchen area (restocking beverages, snacks, refilling & maintaining coffee machines, running & unloading the dishwashers, and ensuring overall cleanliness throughout the day)
• Event assistant duties including setting up and ordering food and beverages for special meetings and events
• Manage special projects and operational logistics as needed, as well as plan and organize monthly happy hours, employee events, holiday celebrations, etc.
• Manage demo calendar and work with IT and engineering teams to ensure product demo functionality
• Manage access to the EV chargers, work with software vendor if troubleshooting is required
• Safety program admin support. Manage safety glasses and workboot program vouchers and coordinate safety training
• Use Docusign to send NDAs to interview candidates, vendors and other 3rd party partners
• Assist the Office Manager with other administrative tasks as assigned and required.

Preferred Qualifications

• B.A. or B.S. preferred