Administrative Business Partner II – Investor Relations

Administrative Business Partner II – Investor Relations

Requirements

• 5+ years of administrative experience, including 3+ years supporting VP and Director level executives.
• Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment.
• Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
• Proficient in tools such as Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
• Solid track record of handling confidential information with the utmost integrity.
• Bachelor’s/Master’s degree in a relevant field such as Business Administrative or equivalent experience.

Responsibilities

• Serve as a thought partner to the VPs by providing insights and identifying solutions to challenges.
• Independently manage complex calendars and prioritize scheduling based on strategic business needs.
• Coordinate domestic and international travel arrangements, ensuring all logistics are seamless and efficient.
• Prepare and manage meeting agendas, draft presentation materials, and track action items for follow-up.
• Record and maintain investor meeting notes in CRM systems for accurate documentation and prioritization.
• Facilitate team meetings, all-hands, and cross-functional gatherings with precision.
• Plan, coordinate, and execute all logistics related to earnings calls and events involving investors, shareholders, and analysts; including acting as lead Project Manager of all support staff needed; IT, security, workplace.
• Act as the main point of contact for senior EAs on matters related to the earnings process.
• Regularly coordinate meetings with C-suite executives of other companies, maintaining high standards of professionalism.
• Interact regularly with C-suite executives internally, ensuring discretion and professionalism.
• Assist in planning and executing virtual and in-person events, collaborating with internal teams and external vendors.
• Handle onboarding logistics for new hires within the supported teams.
• Manage expense reporting, purchase orders, and reconciliation for the VPs, ensuring accuracy and timeliness.
• Support communications channels by keeping them up-to-date and effectively disseminating information.
• Act as primary liaison between the VPs and their teams, ensuring clear and consistent communication.
• Provide mentorship and leadership to more junior administrative staff, fostering their professional development.
• Provide responsive support and backup for the EABP to the CFO as needed.
• Maintain confidentiality and serve as a positive representative of the executive office, internally and externally.
• Engage with high-profile external stakeholders, ensuring all interactions uphold the company standards and values.

Preferred Qualifications

No preferred qualifications provided.