Administrative Assistant To Physician

Administrative Assistant To Physician

Requirements

• High School Graduate or GED
• 3 or more years broad administrative/secretarial experience
• Excellent telephone skills
• Verbal and written communication skills
• Ability to be flexible and adapt to change while maintaining a high level of professionalism
• Knowledge of Microsoft Project Manager

Responsibilities

• Answers and screens incoming telephone calls, determining appropriate routing, transcribes messages with accurate detail.
• As delegated by the Physician – may manage projects such as office moves, policy compilation, and event planning. Handles duties related to continuing education programs, registration, schedules, materials preparation for meetings and notifying meeting participants.
• As delegated by the Physician – may represent department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies.
• Assists with the coordination of payroll, acting as a backup for the KRONOS managers.
• Composes correspondence, memos, and reports: types and proofs materials; edits, collates, assembles, and distributes documentation as needed. Prepares reports, activities calendars, mass mailings (i.e., letters and memos for staff).
• Creates information database products to support Management as requested.
• Demonstrates competencies in computer programs such as: Microsoft Office Word, Excel and PowerPoint, email, intra/internet programs.
• Maintains patient confidentiality in accordance with HIPPA regulations at all times.
• Prioritizes correspondence, memos, reports, internal signature files and appointments; coordinates and schedules meetings, appointments, and conferences.
• Reviews, classifies, and files correspondence, documents, and materials in main filing system; secures confidential file system dealing with sensitive documentation.

Preferred Qualifications

• Bachelors Degree or Technical/Professional training/degree in Business School Training