Executive Assistant - FOX Alternative Entertainment

Executive Assistant – FOX Alternative Entertainment

Bachelor’s degree in a related field
1+ years as an Executive Assistant
Experience working on a heavy desk
Passionate about unscripted development
Team player who operates in a fast-paced setting
Understanding of how to prioritize and respond accordingly to changing business needs
Excellent verbal and written communication and follow-up skills
Proficiency in Microsoft Office Suite, Outlook, Advanced Excel, PowerPoint, and Keynote
Professional and friendly demeanor
Demonstrated self-starter with the ability to organize and establish administrative procedures independently, draft correspondence and reports, and work under pressure
Ability to handle confidential information and interact with high-level executives
Office coverage requires extended work hours – must be available to work overtime

Answer phones, route calls, take messages, and maintain detailed phone logs
Schedule and coordinate meetings and appointments
Prepare and process expense reports
Manage and schedule domestic and international travel
Manage internal documents for the team and department
Track all creative submissions and pitches
Maintain production paperwork
Greet guests in a friendly and professional manner, schedule a heavy calendar, coordinate and maintain appointments/meetings, maintain files, book travel arrangements/reservations, and coordinate all other special projects
Create presentations and documents using PowerPoint, Keynote, and Google Sheets
Act as liaison with other internal departments and external contacts to execute assignments and represent the team in a professional and efficient manner
Keep current on Company projects, events, and issues and provide updates to the supervisor
Serve as backup to other administrative assistants when necessary
Assist with other departmental projects and events as needed
Perform various other duties, as required and assigned