Facilities Coordinator

Facilities Coordinator

Requirements

• Associates degree in facilities management, building, business or other related field
• 2+ years’ experience with Facility or Property Administration
• Superior customer service skills and orientation
• Ability to maintain professionalism at all times under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Experience working in CMMS / work order systems
• Strong organizational skills and collaborative style
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
• The ability to sit, stand, and walk for extended periods of time
• The ability to pick up heavy objects that are no more than forty (40) pounds each

Responsibilities

• Liaison for vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
• Actively support an environment of teamwork, cooperation, performance excellence, and personal success
• Deliver exceptional quality of service, as reflected by client feedback
• Conduct daily walkthroughs to ensure clean and organized facilities
• Utilizing a comprehensive work order system, respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service
• Coordinate site operations in accordance with all agreed policies, procedures and contract scope
• Identify opportunities for improved operation and service excellence, perform site inspections and assessments to ensure all building procedures and performance measures are always maintained and the provision of a safe workplace
• Make recommendations from inspections and assessments performed
• Schedule and manage repairs and maintenance, minor and other work requests, tracking to completion
• Provide information and direction to vendors, facilities staff, and other service providers, as required, to ensure excellent coordination and execution of work, with minimal disruption
• Update and maintain accurate records and official documentation for the site, including web pages, intranet sites, where any other activities to support JLL and/or operations, including, but not limited to: moves/reconfigurations, events, reception, and building operations
• Maintain and propose emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety
• Assist in the procurement of vendors and services, budgetary requests, analysis and reporting, and researching, analyzing and reporting budget variances
• Coordinate the delivery of site amenities, which may include: fitness, food services, transportation, onsite moves, and act as the sites key point of contact
• Provide coordination and support of events, meetings, conference reservations, including occasional special events, as needed
• Comply with all requirements of the client contract obligations and meet /exceed Key Performance Indicators
• Provide facility specific assistance to the project management team as needed or requested
• Other duties that may include but are not limited to: reception and guest support, mail and courier services, office supplies and equipment maintenance, management of building access passes, safety and security support
• Any and all other duties and tasks assigned

Preferred Qualifications

No preferred qualifications provided.