Executive Administrative Assistant – Government Relations

Executive Administrative Assistant – Government Relations

Requirements

• High School Diploma or GED
• 5+ years of experience as a senior administrative assistant
• Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items
• Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information to executive
• Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail
• Strong skills in PowerPoint, Excel, Word, Outlook, Teams and other Microsoft Office programs
• Exceptional communication skills, confidence and professional presence
• Highest level of integrity and the ability to ensure security of confidential information
• Proactive, proven good judgment and creative problem-solving skills
• Strong written communication and proof-reading skills
• Ability to work independently and be a team player
• Strong interpersonal skills
• Strong interest in learning new tasks
• Flexibility within a changing environment

Responsibilities

• Professionally manage incoming requests for senior leaders from internal and external customers
• Maintain calendars of Senior Vice President
• Enhance productivity for senior leaders’ staff by organizing schedule and pre-reading materials for key meetings
• Coordinate meetings and events for GR team; schedule and manage logistics for meetings, offsite events, and other activities
• Assist with management of departmental projects
• Arrange travel for team including airfare, hotel, expense reimbursement, etc.
• Manage expense reports for team in compliance with organizational policies
• Assist with budget creation and management, and other related tasks
• Set-up and manage Purchase Requisitions & POs, pay subscriptions/memberships (e.g., professional dues) and other administrative process-related items
• Assist with PAC administration, lobbying expense reporting and political contribution tracking
• Assist with GR Departmental communications
• Prepare PowerPoint presentations in compliance with business requirements
• Exhibit superior customer service by responding to emails and voicemails promptly and comprehensively
• Organize and maintain departmental records and documentation
• Provide administrative back-up for other departments as needed
• Collaborate with other administrative assistants to effectively manage calendars
• Assist with projects as needed
• Assist with onboarding new associates/contractors
• Assist with team administrative and project tracking/management

Preferred Qualifications

No preferred qualifications provided.