Administrative Assistant IV-NBS

Administrative Assistant IV-NBS

Requirements

• Associate degree or Bachelor’s degree or equivalent experience preferred.
• 4 years of experience in an Administrative role.
• Experience extracting data from various sources to generate reports.
• Project coordination experience.
• Experience and ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Experience conducting research and using advanced skills within computer applications.
• Strong level of computer skills with high level of competence in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Managing multiple priorities from several people.
• Accuracy/attention to detail.
• Extremely well organized.
• Exceptional Time Management Skills.
• Diligent with follow up and follow through on tasks.
• Project Coordination.
• Excellent written communication skills.
• Familiarity with general IT terms and concepts.
• Familiarity with at least one tool used to extract raw data from various backend systems (SQL, programming or reporting language, reporting tool, etc.).
• Ability to remain flexible and adjust to change as needed (including adjusted deadlines).
• Excellent Verbal communication and interpersonal skills.

Responsibilities

• Prepare attractive, full-featured PowerPoints for executive presentations and assist in the consolidation of large presentations for internal meetings.
• Manage multiple conflicting priorities and consistently meet deadlines.
• Coordinate all aspects of internal events including some smaller external client events.
• Make travel and meeting arrangements.
• Prepare reports and financial data, from raw data if necessary.
• Function as initial, basic technical support.
• Prepare meeting agendas, provide support materials, and arrange meeting facilities.
• Update and oversee delegated tasks to ensure progress to deadlines.
• Keep projects on schedule and handle administrative details for all projects.
• Check deadlines on incoming requests and put preliminary work in play (engaging key resources, coordinating communication, etc.).
• Research, draft, and abstract reports.
• Handle phone inquiries as appropriate to knowledge level.
• Assist in achieving department goals.
• Order and maintain supplies for the Lincoln office.
• Assist in general needs of the NBS offices and engage with the Nelnet facilities team as necessary.

Preferred Qualifications

• Associate degree or Bachelor’s degree or equivalent experience preferred.