Virtual Production Coordinator

Virtual Production Coordinator

Requirements

• Excellent organizational and time management abilities, able to identify and manage priorities
• Excellent written and verbal communication skills
• Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills
• Proficiency in production management software such as Flow (formerly Shotgrid/Shotgun) or equivalent tracking tools
• Familiarity with project management software (e.g. Smartsheets, Airtable, Miro, Bluescape, ClickUp)
• Ability to remain calm and confident under pressure, cope well with fast paced environments and short deadlines, be adaptable, use initiative, have a positive attitude

Responsibilities

• Plan, coordinate, and execute projects, ensuring they are completed on time, within scope, and budget
• Serve as a point of contact between different departments, clients, and stakeholders to facilitate smooth information flow
• Arrange and manage schedules, meetings, and appointments for team members and ensure timely communication of changes
• Maintain accurate records, files, and documentation for projects and departmental activities
• Capable of independently preparing and presenting regular reports on project status, department activities, and other relevant metrics contributing to overall team efficiency
• Identify and resolve any issues or conflicts that arise during project execution
• Possess a basic understanding of virtual production tools, departments, and pipelines; hands-on experience managing or using them is a strong plus
• Demonstrate strong written and verbal communication skills with the ability to drive actions, follow up on tasks, hold team members accountable, and ensure timely delivery and resolution
• Provide administrative support to the team, including preparing correspondence, handling tickets, and managing office supplies
• Demonstrates the ability to effectively run creative or technical reviews, ensuring all stakeholders are aligned and next steps are clearly communicated and followed through
• Actively suggests workflow optimizations and supports the implementation of organizational tools and processes that enhance team productivity and collaboration

Preferred Qualifications

• Familiarity with project management software (e.g. Smartsheets, Airtable, Miro, Bluescape, ClickUp) is a plus