Event Planner – Corporate Affairs

Event Planner – Corporate Affairs

Requirements

• 10+ years’ experience in event planning and management in a dynamic corporate organization.
• Strong knowledge of venues and vendors in New York and across the U.S.
• Proven track record of developing business relationships at all professional levels, both internal and external, ranging from C-suite executives and partners to personal assistants.
• Self-motivated problem solver.
• Professional integrity, initiative, leadership skills and the ability to work as part of a global team in an environment that demands excellence and time.
• In depth and hands-on experience in Cvent event management and registration platform.
• Strong organizational skills with the ability to manage multiple responsibilities and events while maintaining high quality standards.
• Ability to adapt style as the situation requires.
• Willingness to travel as needed for events.

Responsibilities

• Support the event lifecycle for in-person and hybrid events, from initial request, through execution and post event reporting across all US business units.
• Manage multiple workstreams concurrently with consideration for prioritization, complexity, influence, and levels of involvement required to advance initiatives. Working with client team(s) to provide guidance on agenda building, material design and speaker suggestions (internal/external) and presentation idea generation.
• Drive innovation within the team by fostering a willingness to experiment and balancing big-picture thinking with tactical execution. Collaborate on creating new event experiences and exploring industry sponsorship opportunities.
• Develop and maintain accurate budgets, negotiate cost savings, and reconcile actual expenses. Assist in preparing post-event analysis reports that incorporate both qualitative and quantitative data.
• Collaborate with production and technology teams to enhance audience experience. Apply expertise in the production process and audio-visual requirements to influence event technology efforts aimed at engaging global audiences with hybrid programming.
• Submit RFPs, recommend venue ideas and selection. Lead contract negotiation and manage vendor service levels to ensure quality and compliance.
• Support on-site execution, staffing, and vendor management, contributing to the overall success of events.
• Oversee key relationships across Blackstone businesses, serving as a trusted partner – presenting annual event budgets, providing input on event strategies and gathering feedback.

Preferred Qualifications

No preferred qualifications provided.