Blackstone Multi Asset Investing – Bxma – Administrative Assistant – Msi

Blackstone Multi Asset Investing – Bxma – Administrative Assistant – Msi

Requirements

• 5+ years of administrative assistant experience supporting a team of two or more
• Strong communication skills
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Proactive individual who works well within a team and with other assistants
• Ability to work with various levels of management
• Performs duties with the highest level of confidentiality and have a strong sense of professional integrity
• Experience with coordinating travel arrangements
• An independent work style with strong follow-through skills
• Ability to build strong professional relationships with key players and management
• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)

Responsibilities

• Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Managing global travel planning, scheduling and itineraries
• Coordinating travel arrangements, including flights, visas/passports, cars, hotels, and other reservations
• Updating and maintaining travel spreadsheet and organizing trip packets for travel
• Liaising with other organizations for scheduling and projects
• Answering calls and acting as a gatekeeper
• Acting as back-up support for other senior professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completing detailed corporate expenses including tracking receipts and reimbursements
• Maintaining and organizing team calendars and team tracker
• Working on ad hoc projects, including weekly and monthly meeting agendas

Preferred Qualifications

• Experience working within financial services is preferred
• Familiarity with Concur is preferred
• Experience with Amex Travel a plus