Executive Assistant

Minimum 5 years working in an executive support position within a professional office environment.
Ability to maintain strict confidentiality and discretion in all aspects.
Exemplary interpersonal skills. Must be able to communicate effectively with all levels of associates and with representatives outside of AutoNation.
Demonstrated team player and flexible demeanor to function successfully in a dynamic environment.
Intermediate to advanced working knowledge of MS Office Suite.
Demonstrated organizational skills with ability to prioritize workload and multi-task when needed.
Excellent follow-up skills with ability to anticipate needs and demonstrate excellent judgement.

Manage assigned leaders’ calendars, including arranging meetings and coordinating appointments. Support optimization of leader’s time and schedule.
Coordinate and manage travel itineraries including expense report management.
Support leader with meeting preparation by ensuring appropriate materials are provided in a timely manner.
Create regular reports and presentations on operational topics.
Organize, execute, and assist with staff meeting agendas, town-hall meetings, off-sites, and operational review meetings.
Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)
Ensure department communications are sent out accurately and timely.
Review, track and manage department invoices in a timely fashion.
Order department supplies as needed.
Coordinate event planning, including facilitating conference room reservations and assisting with space conflicts.
Assist executive office.
Simultaneously execute a wide range of activities and requests.
Demonstrate behaviors consistent with the Company’s Vision, Mission, and Values in all interactions with customers, co-workers, and suppliers.
Adheres to all company policies, procedures, and safety standards.

No preferred qualifications provided.