Legal Administrative Specialist – Investment Management
| Company | Morgan Lewis |
|---|---|
| Location | Miami, FL, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Senior |
Requirements
- Bachelor’s degree and at least seven (7) years of administrative support experience, or equivalent combination of education and experience.
- Previous law firm experience required.
- Experience with supporting a Litigation practice, including State and Federal Court rules and filing procedures.
- Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
- Ability to work autonomously while also functioning effectively in a team environment.
- Demonstrates excellent client communication skills.
- Flexibility to work overtime required.
Responsibilities
- Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
- Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
- Answers phones and takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
- Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
- Performs redlining, prepare individual signature packets of closing documents, compile Exhibits and Schedules to documents, compile executed signatures of final documents.
- Processes new business intake, related forms, and correspondence.
- Processes expense reports and invoices; arranges check requests; monitors through completion.
- Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
- Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
- Provides legal research, case support and project assistance.
- Other administrative duties as assigned.
Preferred Qualifications
-
No preferred qualifications provided.