Executive Assistant

Executive Assistant

Requirements

• High School Diploma or General Equivalency Diploma required.
• 4 years directly related work experience.
• Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Word, Excel, Adobe, and Publisher.
• Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software.
• Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment.
• Ability to effectively build strong relationships and work with all levels within the organization.
• Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed.

Responsibilities

• Provide administrative support for multiple EMGs (up to 4) simultaneously.
• Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention.
• Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives.
• May prepare/update presentations. Ensures accuracy and compliance with USAA presentation standards.
• As requested by assigned EMG, prepares correspondence on behalf of EMG. Ensures information to and from EMG members are treated with appropriate level of confidentiality.
• Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms.
• Monitors EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting.
• Understands the importance of team culture for the EMG’s organization.
• Partners with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members.
• Ensures new hires are provided access to resources and knowledge of department-wide operations/processes.
• Manages travel and expense reporting timely and effectively.
• Responsible for maintaining inventory of office supplies with an expense management focused mindset.
• Maintains filing system for key documents.

Preferred Qualifications

• Extensive experience with an array of administrative skills (e.g. managing email/calendars, coordinating meetings, expense management, employee events, executive communication, etc).
• Experience supporting multiple executives that are in-person and remote to include travel and expense reporting.
• Experience coordinating activities and ensures timely information flow for respective executive leadership.
• Advanced proficiency with Microsoft Office applications (Excel, Word, Power Point)
• Flexibility with work schedule and willingness to work OT
• US military experience through military service or a military spouse/domestic partner