Executive Assistant – Naval Shipboard Missiles

Executive Assistant – Naval Shipboard Missiles

Requirements

• Typically requires an AA/AS degree (or other 2-year post-high school training) with a minimum of 6 years of relevant experience.
• Prior experience providing administrative support to large employee populations, groups, or leaders.
• Prior experience with scheduling and coordinating meetings, event planning, travel arrangements and/or preparing reports.
• Prior experience supporting Executive level leaders.

Responsibilities

• Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes with attention to detail with numerous time zones.
• Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
• Coordinate travel arrangements and complete expense reports and other associated tasking by required deadlines.
• Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
• Provide program customer support including program escorts for in-person meetings.
• Program building and facilities support management; maintaining office inventory, anticipating needed supplies; verifying receipt of supplies.
• Submit visit requests via approved Raytheon tools.
• Build and maintain good business relationships with managers and administrative personnel.

Preferred Qualifications

• Experience using Microsoft Office Suite Tools, to include but not limited to: Outlook, OneNote, PowerPoint, Word, Teams, and Excel.
• Experience in working independently as well as working in a team environment.
• Experience working with Zoom and SharePoint technologies.
• Experience working with Raytheon tools, such as CAFM, ServiceNow, Concur, SAP/APEX, RTime, etc.