Contract Administrator

Contract Administrator

Requirements

• 4–6 years of experience handling commercial legal and business matters in a contracts administrator, paralegal, or similar role—preferably within an in-house legal department.
• Accountability – You take full ownership of your responsibilities and deliver results through to completion. You hold yourself accountable for follow-through and outcomes.
• Trustworthiness – You consistently demonstrate reliability to your colleagues and stakeholders. You do what you say you’re going to do, and others can depend on you.
• Effective Communication – You communicate clearly, concisely, and consistently in all directions—upward, across teams, and externally—ensuring alignment and transparency; including the ability to draft, edit, and proofread legal and business documents with precision.
• High-Quality, Timely Work Product – Your work is accurate, well-organized, and delivered on time. You proactively communicate when tasks are completed and follow up to ensure closure.
• Growth Mindset – You are eager to learn, open to feedback, and willing to stretch beyond your comfort zone. You seek opportunities to develop professionally and take initiative to expand your knowledge and skills.
• Superior attention to detail, ensuring accuracy in all aspects of work, from document preparation to tracking deadlines.
• Exceptional analytical and problem-solving abilities, with a practical and proactive approach to issue resolution.
• Proven ability to multitask, prioritize effectively, and remain calm and productive under pressure in a fast-paced environment.
• Technical proficiency with tools such as Microsoft Office, Google Workspace (G-Suite), Airtable, Venminder, IronClad, and Confluence.
• Excellent interpersonal skills, with a collaborative and professional demeanor when working across legal, business, and operational teams.
• Track record of successfully coordinating and driving legal projects to completion with minimal supervision.

Responsibilities

• Coordinate with other departments, such as privacy, information security, and finance to obtain due diligence documents; ensure delivery of important documents and notices.
• Review and prepare legal drafts.
• Perform administrative legal responsibilities.
• Create and update process documents and SOPs.
• Organize and facilitate meetings as necessary (e.g., creating agendas, taking notes and action items, drafting correspondence, and following up to see action items through to completion).
• Handle confidential/sensitive matters with discretion and professionalism at all times.
• Work closely with Galileo’s attorneys on Galileo-related meetings, initiatives, and projects.

Preferred Qualifications

• Experience working for a financial services or fintech company.
• Working knowledge of legal requirements and best practices related to contracts and commercial transactions.
• Experience creating and editing PowerPoint presentations, including formatting, layout, and messaging for legal or business audiences.
• Proficiency with Legal Tracker and LexisNexis.