Executive Assistant

Minimum 5+ years’ experience supporting Senior level Executives/Leaders is required
Demonstrate a high-level of integrity and discretion handling confidential matters
Demonstrated ability to operate in a fast-paced, dynamic environment
Must exhibit learning agility and strategic work methodology
Ability to look ahead, proactive anticipation of leader and business needs
Demonstrated ability to work independently in an ever-changing environment
Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Highly proficient verbal and written communication skills
Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
Strong attention to detail and accuracy is required

Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests
Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards
Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism
Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes and following up on action items as needed
Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency
Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams and SLT EA peers
Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed