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Shipping Associate
| Company | Sotheby’s |
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| Location | New York, NY, USA |
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| Salary | $51500 – $51500 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Junior |
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Requirements
- BA degree
- 1-2 years administrative or procurement experience
- Basic knowledge of international & domestic shipping logistics
- High command and prior experience of ACH accounts
- High command and prior experience of SAP systems
- Excellent client service skills
- Exceptional verbal and written communication skills
- Excellent analytical and numeracy skills
- Strong organizational skills
- Proficient in Google Workplace and Microsoft Office Suite
Responsibilities
- Daily oversight of the [email protected] inbox and responsible for responding to inquiries in a timely and professional manner
- Reconcile differences with the shipping agents and/or Shipping Coordinators and meet payment deadlines
- Act as a point of contact for Shipping Vendors with queries related to Accounts Payable
- Supervise the monthly ACH account reconciliation process including reconciling the ACH Account with US Customs Broker on a monthly basis
- Prepare regular and ad hoc management reporting as requested
- Reconcile all shippers accounts ensuring that all invoices have been received and have been processed
- Investigate discrepancies between vendor quotes, parked POs in SAP and the vendor invoices received
- Reconcile Sotheby’s FedEx, DHL and UPS accounts ensuring payments are made in accordance with the terms and conditions of the contract
- Oversee procurement process for TravEx including parking costs for US vendors and logging regional spend
- Booking of TravEx Security escorts for requisite property movements
- Park Bids and Client Services department monthly invoices
- Support maintenance of TravEx Consignment and Shipping trackers during semi-annual Marquee TravEx season
- Support creation of customs declarations and Carnet applications
- Support shipping coordination, including the preparation of internal packing requests, pre-alerts, air freight invoices, and tracking of international shipments
- General record keeping for the Shipping department
- Additional ad hoc projects as directed by manager
Preferred Qualifications
- Ability to proactively set priorities and meet deadlines
- Ability to work under pressure and maintain a friendly, enthusiastic, and welcoming disposition
- Logical and practical thinking, with excellent resourcefulness and problem-solving skills
- Highest standard of confidentiality, discretion, and work ethic
- Ability to work both independently and to partner with colleagues
- Strong understanding of financial impacts pertaining to all departments
