Conference Coordinator
| Company | Apptegy |
|---|---|
| Location | Little Rock, AR, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Junior, Mid Level |
Requirements
- Proven operational expertise through a four-year degree or equivalent intensive experience in the high-pressure environments of logistics, event management, or operations.
- Thrives under pressure with demonstrated ability to maintain strategic clarity while simultaneously orchestrating multiple complex operations—each with competing deadlines and stakeholders.
- Proven ability to quickly master new technologies and leverage them to create operational efficiencies that set you apart from others.
- Microscopic attention to detail, enabling you to catch critical nuances that others might overlook and develop fail-safe systems to minimize human error.
- Communication as a strategic asset—proactively delivering intelligence, making decisive recommendations, and ensuring alignment without wasting time on unnecessary meetings or endless email chains.
- Highly self-motivated and proactive, capable of creating your own operational framework, independently setting priorities, and pushing initiatives forward while navigating challenges.
- Exceptional problem-solving instincts that kick into overdrive when crises emerge—quickly assessing situations, implementing solutions, recalibrating plans, and maintaining momentum while others are still processing what went wrong.
Responsibilities
- Communicate confidently with conference organizers to assess audience quality and event value, asking thoughtful questions that uncover critical details others overlook.
- Lead data-driven decisions with stakeholders, aligning strategy to maximize ROI.
- Execute flawless logistics – registrations, booths, hotels, and shipping.
- Anticipate problems before they happen and pivot immediately when they do.
- Drive clear communication that eliminates surprises and establishes accountability.
- Create systems that turn routine events into precision marketing opportunities.
- Build powerful relationships with organizers and vendors that position Apptegy as their most valued partner.
Preferred Qualifications
- Experience managing logistics or operations for K12 events, conferences, or trade shows
- Familiarity with CRM tools (like Salesforce) or project management platforms (like Airtable or Jira)
- A knack for negotiation or vendor management—you know how to get the best deal and build great relationships
- Previous work in a client-facing or external communication-heavy role
- Exceptional proficiency in spreadsheet management, with a portfolio of meticulously organized documents that reflect a high level of attention to detail and technical expertise.