Administrative Manager – FIFA World Cup 26™
| Company | On Location |
|---|---|
| Location | Raleigh, NC, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Mid Level |
Requirements
- Bachelor’s degree in Business Administration, Event Management, or a related field (or equivalent work experience)
- 3+ years of administrative or event production experience, with a proven track record of managing events from conception to completion
- Exceptional organizational and multitasking skills
- Strong communication skills, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), project management software (Trello, Asana, etc.), and event management tools
- Ability to work under pressure and manage competing deadlines
- Attention to detail and problem-solving abilities
- Ability to work independently and as part of a collaborative team
- Flexible and adaptable to the ever-changing needs of event production
- Strong interpersonal skills and a positive, proactive attitude
Responsibilities
- Provide comprehensive administrative support to the event production team, including scheduling meetings, preparing documents, and managing email communications
- Maintain accurate records of event details, contracts, and other critical documentation
- Organize and maintain filing systems, both physical and digital, ensuring that all event materials are easily accessible
- Complete expense reports as needed
- Assist in the preparation of event timelines, task lists, and budgets
- Coordinate and track the progress of various event-related tasks to ensure deadlines are met
- Ensure smooth communication between vendors, suppliers, and event staff
- Assist in the setup and breakdown of events, as needed
- Act as a point of contact between the production team and external vendors
- Provide updates, and resolve any issues in a timely manner
- Manage vendor contracts and invoicing, ensuring all payments are processed promptly
- Assist in team coordination by scheduling internal meetings, preparing agendas, and taking minutes
- Provide general administrative support to ensure that all team members have the resources they need to execute their roles effectively
- Assist in post-event reporting, including preparing recaps, financial reports, and performance analyses
- Ensure compliance with company policies, safety standards, and industry regulations
Preferred Qualifications
- Experience in working with event production teams and vendors is a plus