Executive Assistant

Executive Assistant

Requirements

• Bachelor’s degree in a business discipline. Equivalent combination of education and applicable job experience may be considered.
• Minimum of four+ years of experience providing direct senior administrative support with a minimum of two+ years of experience at the executive administrative level.
• Prior experience working in the biotech/pharma industry is highly desirable.

Responsibilities

• Provide senior level administrative support to the Senior Vice President, Research and Development of the Company as well as senior leaders in reporting functions to the Sr VP, R&D such as Research, Regulatory, Biometrics, Quality and Technical Operations.
• Proactively address administrative needs to support greatest effectiveness.
• Leads special projects to support the R&D team in support of business activities.
• Will be asked to interface with external customers in coordination of business activities.
• Proactively manage multiple calendars for senior leaders including meeting coordination, schedule management and proactively preparing executive for events and activities.
• Responsible for working with Corporate travel partner, to coordinate often frequent, complex and last-minute travel arrangements including airline, hotel and rental car accommodations for domestic and international travel.
• Create presentations, maintain spreadsheets and databases.
• Proactively and timely prepare materials for meetings, appointments and events to ensure senior leader success and preparation.
• Effectively manage multiple priorities and tasks simultaneously.
• Accurately coordinate, prepare, and submit often complex expense reports on behalf of senior executive and team.
• Organize, schedule and provide oversight of the successful coordination of internal and external meetings.
• Assist in the preparation and organization of purchase orders/contracts.
• Effectively and professionally communicate and collaborate with other Travere Therapeutics administrative team members to coordinate and plan key business activities cross functionally including office events.
• Perform various other administrative tasks including, but not limited to filing, photocopying, scanning, faxing, mailing, etc.

Preferred Qualifications

• The ideal candidate will embody Travere’s core values: Courage, Community Spirit, Patient Focus and Teamwork.
• Attention to detail and exceptional digital/technical, organizational, problem-solving and follow-up skills required.
• Strong interpersonal skills and excellent verbal and written communication skills are required.
• Self-motivated with exceptional accountability and responsibility.
• Ability to multi-task, project manage and prioritize work, while working with multiple internal and external stakeholders.
• Experience in dealing with strict adherence to confidentiality requirements and appropriately handling potentially highly confidential information.
• Ability to demonstrate positive demeanor and corporate cultural values.
• Ability to effectively interface with all levels of management, including the office of the CEO.
• High level of proficiency with MS Office Suite programs, particularly Outlook Calendar, Excel, PowerPoint and Word.
• Ability to learn and effectively use Agiloft, a system to submit and track legal contracts.
• Prior experience using various office management tools such as DocuSign and a wide variety of office equipment such as high-volume copiers, conference equipment, etc.
• Must be highly adept at using technological tools in the completion of work such as cell phones, conference room video and audio equipment, etc.
• Ability to work in a very fast-paced environment while being a motivated team player.
• Ability to work well under pressure, with potential time constraints, sudden shifts in tasks and to prioritize accordingly.