Senior Administrative Assistant
| Company | Genworth Financial |
|---|---|
| Location | Virginia, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Expert or higher |
Requirements
- 10+ years of relevant administrative support experience, supporting senior leadership
- Strong and proactive verbal communication skills, confidence, and professional presence
- Strong written communication and proofreading skills
- Highest level of integrity, discretion and confidentiality
- Professional demeanor, proven good judgment, and exemplary customer service skills
- Ability to be extremely adaptable and flexible
- Extremely high level of attention to detail and follow-up
- Superior organizational, multi-tasking, and prioritization abilities
- Motivated, even-tempered team player possessing strong, creative problem-solving skills
- Exceptional, proven, technological skills, including proficiency in Microsoft Office, GoogleDoc, OneDrive
- Previous scheduling experience, and extensive travel arrangements
- Ability to work standard hours of 8:00 AM to 5:30 PM M-F and willingness to occasionally work additional overtime and/or off-hours, possibly on short notice
- Flexibility to travel up to 10%
Responsibilities
- Provide administrative support including coordination of strategic projects and other work in support of CareScout Sales leadership team
- Serve as a liaison internally and externally regarding administrative issues; manage relationships with an understanding of audiences and cultivate and maintain solid relationships
- Proactively manage communication and information flow to internal and external audiences
- Understand Sales Leadership team priorities and accordingly schedule, maintain, and coordinate calendar of on-site and virtual appointments, meetings, and related arrangements
- Ensure complex and frequent travel arrangements, including expense reconciliation for the leadership team are managed timely and accurately
- Independently manage and coordinate multiple assigned projects, activities, dates, resources, and dependencies according to priorities and deadlines; set/reset expectations as appropriate
- Creatively harness technology to streamline activities and effectively deliver responsibilities
- Format and manage strategic work product preparation, including presentations
- Assist with the facilitation of new hire onboarding
- Ensure complex meeting and event planning and execution for internal and external events
- Manage and coordinate purchase requisitions, accounts payable submissions/research and payments/reconciliation (including budget tracking) with departmental needs
- Manage other special projects and assignments, as needed
Preferred Qualifications
- Prior experience supporting Sales leadership
- Concur travel and expense experience
- Adaptability to quickly reprioritize daily tasks as well as learn new software, programs, mobile and web applications