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Sr. Executive Assistant

Sr. Executive Assistant

CompanyLiveRamp
LocationSan Francisco, CA, USA
Salary$127000 – $149500
TypeFull-Time
Degrees
Experience LevelExpert or higher

Requirements

  • 10+ years of proven past experience as an Executive Assistant or in a similar administrative role supporting senior leaders.
  • Proven success in managing complex calendars and coordinating multiple schedules.
  • Excellent organizational and multitasking skills, with strong attention to detail.
  • Comfortable using technology to improve work efficiency. Proficiency with the full G-Suite, including Google Sheets, Docs, Slides, Calendar, and Gmail; video conferencing platforms; and other productivity tools.
  • Strong written and verbal communication skills.
  • Ability to maintain discretion and handle confidential information, exercising the highest levels of judgment and integrity.
  • Professional demeanor and ability to work effectively in a fast-paced environment.
  • Willing to serve as a culture ambassador for the organization.

Responsibilities

  • Manage complex calendaring for the SVP of HR and the senior leadership team, including scheduling meetings, coordinating appointments, and managing changes promptly.
  • Serve as the backup to other Executive Assistants, stepping in to provide support and manage tasks as needed.
  • Organize and prepare materials for executive meetings and presentations.
  • Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
  • Assist in preparing expense reports and managing reimbursements for leaders.
  • Support the execution of team projects and initiatives, ensuring timely completion and high-quality results.
  • Provide exceptional administrative support, contributing to the effective functioning of the leadership team.
  • Collaborate on organizing events, team meetings, and other key activities that support the pod of leaders both internally and externally, including agenda preparation and general flow to ensure successful execution.
  • Address challenges and streamline processes to enhance efficiency and productivity.
  • Proactively solve problems, manage resources, ensure tasks and assignments are completed, and meet necessary deadlines.
  • Foster a collaborative and supportive environment to achieve common goals.

Preferred Qualifications

  • Experience working in a publicly traded tech company or similar high-growth environment.
  • Familiarity with arranging complex international travel itineraries.
  • Strong problem-solving skills and a proactive approach to tasks.
  • Ability to adapt to changing priorities and manage multiple tasks simultaneously.