Finance and Administration Project Coordinator

Finance and Administration Project Coordinator

Requirements

• Effective written and oral communication skills.
• Strong interpersonal, leadership, and negotiation skills.
• Ability to maintain effective working relationships and develop partnerships.
• Ability to coordinate diverse groups toward a common goal.
• Ability to interpret federal and state emergency management requirements and regulations.
• Knowledge of basic government accounting, management, and procurement procedures is preferred.
• Proficiency with Microsoft Office software (Word, PowerPoint, Excel, Access).

Responsibilities

• Developing contracts, contract mechanisms, and procurement mechanisms for services, equipment, and any other needs that can assist the Office of Emergency Management and/or its City partners in quickly and effectively preparing for and responding to emergencies and large special events.
• Working closely with City partners, including Procurement, Finance, Budget, Risk, and Law to create applicable, flexible, and effective contracts and mechanisms to position OEM and/or its City partners to quickly and effectively obtain the services, equipment, and contracts needed to prepare for and respond to catastrophic events.
• Engage key stakeholders to support the development of scope of work and Request for proposals.
• Developing and maintaining partnerships with a variety of stakeholders from local, state, and federal government as well as community-based organizations, non-profit organizations and private entities.
• Liaising with City and partner finance and administration staff regularly, including during emergency and disaster events, for the timely and effective procurement of goods and services;
• Working within OEM and with OEM’s partners to coordinate cost tracking and cost recovery for a variety of planned events and unplanned incidents.
• Represent OEM and its commitment to City partners and help them develop the contracting mechanisms to better mitigate, prepare for, respond to, and recover from an emergency.
• Successful completion of required courses to gain working knowledge of emergency planning and security procedures and best practices, familiarization with primary stakeholders, and other fundamentals of the practice of emergency management.
• Performing other work as required.

Preferred Qualifications

• Completion of a bachelor’s degree from an accredited college in business, finance, planning, management, policy, public administration, homeland security, or related field.
• Prior experience with the development and implementation of municipal contracts and agreements.
• Two years job experience in a professional, full-time setting.
• Experience working within an emergency management or public safety agency, is preferred, but not required.
• Experience interpreting and executing federal and state guidance.
• Experience coordinating large groups in collaborative, long-term, and recurring efforts is preferred.
• Familiarity with the City of Philadelphia is preferred, but not required.