Coordinator – Hospitality

Coordinator – Hospitality

Requirements

• Bachelor’s degree required
• 1 to 2 years of relevant experience planning and executing high-level corporate events and hospitality experiences, experience with an agency a plus
• Experience working with a variety of vendor types: hotel, transportation, catering, production, etc.
• Experience supporting day-to-day relationships with clients, agencies, and vendors

Responsibilities

• Support the day-to-day management of key clients’ hosting initiatives including strategy development, providing end-to-end hospitality solutions and event management
• Build and maintain positive client relationships
• Interact with clients and all appropriate agencies/properties to support hospitality and event initiatives
• Develop ideas for engaging event branding, gifting activations, on-site experiences and interactive moments for guests
• Maintain tracking tools and on-site materials: rooming lists, confirmation documents, food and beverage schedule, transportation manifest, etc.
• Stay up to date on the latest event trends and hosting opportunities, providing the hospitality team with monthly updates
• Support the client-vendor relationships and coordinate necessary deliverables on behalf of client
• Support the creation of event briefs, recaps, event itineraries and staff plans
• Prepare for client status calls including scheduling and preparing agendas or status documents
• Provide on-site support of hospitality events
• Provide budget management support including building and reconcile of budgets, along with providing client budget updates along each step of the process
• Understand the businesses and industries of our clients and focus on creating the best opportunities for the brand and our business
• All other duties as assigned

Preferred Qualifications

• Comprehends and respects budgets, budget management and planning experience a plus
• Ability to think strategically and creatively
• Ability to problem-solve independently and in groups
• Excellent time management, written and oral communication skills
• Exceptional interpersonal and client services skills
• Excellent technical/computer skills and presentation know-how
• Ability to multitask effectively in fast-paced environments
• Goal-oriented and results-driven
• Maintains composure under pressure
• Ability to interface with colleagues, senior executives, talent, and clients effectively and personably, recognizing the need to adjust communication style according to the audience
• Proactive and productive, recognizing opportunity and implementing procedures to achieve better job efficiencies
• Strives to increase industry knowledge, able to self-educate to be ahead of the curve
• Values truth, openness, and pursues excellence
• Has a strong sense of ownership – ensures goals are met and high-level standards are upheld
• Has uncompromised ethics, integrity and discretion with company and client information
• Engages in internal activities (team building, events, off-sites, etc.) and embraces internal culture
• Ability to travel frequently and work nights, weekends, and holidays