Executive Assistant – National Geographic Content

Executive Assistant – National Geographic Content

Requirements

• 1+ years of experience on a high-volume desk in a fast-paced environment.
• Strong commitment to maintaining confidentiality for all matters and documents.
• Ability to make independent decisions regarding sensitive and confidential information.
• Exceptional attention to detail and organizational skills with the ability to manage multiple high-priority projects.
• Proactive in anticipating executive needs and efficiently managing office time.
• Professional, friendly demeanor for handling a variety of responsibilities and interacting with diverse personalities.
• Ability to work under tight deadlines while maintaining a calm and professional attitude.
• Strong written and verbal communication skills to effectively interact with senior executives and business contacts.
• Proficiency in administrative skills including phone handling, filing, and general office tasks.
• Competence in Microsoft Word, Excel, Outlook, PowerPoint, Keynote, Google Sheets, and Zoom.
• Willingness to work overtime when required.
• Team player with the ability to work collaboratively across various departments.
• Positive attitude, proactive, resourceful, and flexible.

Responsibilities

• Provide day-to-day administrative support for three senior leaders within the publicity and events team.
• Manage schedules, calendars, and meetings, providing real-time scheduling support.
• Coordinate meetings with necessary details and ensure effective communication.
• Handle office tasks such as creating reports, preparing presentations, and setting up for meetings and events.
• Manage leaders’ time efficiently, multi-task, and communicate clearly with team members.
• Screen and prioritize incoming emails, forwarding them to appropriate team members.
• Arrange travel plans, including flights, cars, and hotel reservations, ensuring travel details are accessible to leaders.
• Prepare and submit business-related expenses using Concur/SAP delegate role in a timely manner.
• Regularly correspond with senior-level executives’ assistants and external/internal partners professionally via phone and email.
• Support the Nat Geo Content Communications team by sending PR updates and assisting with screening events.
• Handle executive mail, shipping requests, supply orders, and invoice processing.
• Take on additional administrative projects as assigned.

Preferred Qualifications

• 1+ years of experience as an Executive Assistant supporting a senior executive (e.g., Vice President).
• Passion for television and familiarity with industry concepts and practices, particularly in marketing.
• Experience in the entertainment industry, ideally within publicity or marketing.
• Ability to troubleshoot technical issues as they arise.
• Working knowledge of SAP and Concur systems.
• Experience in project management.
• Experience working with talent and staffing events.